Using employee monitoring software improves business productivity, but companies should use precautions when introducing such a tool into the workflow. Why you ask? While tracking employee attendance and activity is important, care should be taken not to barge into the personal lives of your workforce. Employee monitoring is no doubt important, but even employers should know where to draw the line when it comes to taking the measures and tracking of work activities. In this blog, we tell you how you can use employee monitoring software for efficiency without micromanaging your team. It is only then can you improve employee engagement without compromising work productivity. So, let us start the discussion.
Task assignments for each employee – Not only can you categorise all your projects, but you will also be able to divide the tasks among all your employees using a time tracking tool. This will ensure proper distribution of workload and prevent employee burn out. Further, the managers and leaders may allow the employees to update, add or edit time taken to complete a task on the timesheet. This, in turn, will help the team conduct self-assessment and work towards progress. Being able to access the timesheet, the employees can assess where they stay stand in terms of performance.
Take screenshots at fixed intervals – A time tracking app can take employee monitoring to the next level by allowing you to take employee screenshots. However, taking screenshots at only fixed intervals is strongly suggested should you not want to interfere or disrupt the focus while your team is working on a project. In fact, automatic screenshots at random intervals can create suspicion among your employees. If you do not want to come across as an employer who distrusts his workforce, then you should use the screenshot feature cautiously.
Allow authorised access only – Simply introducing an employee monitoring software will not cut it unless you ensure that it is being used properly by the authorised members only. Once you have opened an account, you should next monitor whether or not only authorised members are being allowed to access the tool. With data abridgement and information theft becoming major concerns in this digitally-driven workplace today, you can’t take authorised access lightly. Care should be taken to ensure that information about employees is being used only for office purpose.
Track clicks and visited links – Apart from taking screenshots and maintaining the timesheet, you may also track mouse movements and links visited by the employees on their systems. It can help you gauge the employee efficiency and their sincerity towards work, but you should not track these details beyond the authorised hours of services.
With effective project management and employee monitoring, you can meet all work-related deadlines, generate custom reports, and evaluate the success of your business. Monitoring during office hours is sufficient to check for productivity lags and taking the right steps to improve workforce efficiency.
Conclusion – If you know the do’s and don’ts of using an employee monitoring software, you can motivate your employees without losing their trust. Striking the right balance between monitoring and giving autonomy can help you emerge as a true leader and not simply as a manager among your workforce. So, are you looking for a feature-rich and user-friendly time tracking tool? We recommend Worganizer! Try our free trial edition for as long as you may wish trial.